Club Constitution

Ashton Keynes Angling Club Constitution.


1.1 The Club shall be called the Ashton Keynes Angling Club (AKAC), hereafter to be referred to as “the club” and shall be affilated to the Angling Trust/ Fish Legal Governing Body.


2.1 The conservation of fish, preservation of fisheries and to promote and encourage te proper enjoyment and welfare of the countryside.


3.1 The following are eligible for membership.

3.11 Memebership of the club shall be open to any person paying the relevant subscription / joining fee as determined by the Annual General Meeting of the club members.
3.2 There shall be (5) classes of membership available. These are:

3.2.1 Full Member

3.2.2 Junior Member (16 Years of age and under)

3.2.3 Senior Citzen Member
3.2.4 Complimentary Member

3.2.5 Honorary Life Member
3.3 Honorary and life memberships to be granted at the discretion of the committee.


4.1 Members of the club whose conduct is inappropriate or who decline to abide by any of the RULES may be expelled or suspended by a resolution passed at a meeting of the committee where their entrance fee and subscriptions will be forteited. Members shall have the right to appeal in person to the committee with regard to any decision affecting themselves, provided that notice of such appeal be submitted to the secretary, in writing, within 14 days of the notification of the decision.


5.1 The Officers of the club shall be as follows: President – Non Excutive Officer – usually an Honorary position. Vice President – Non Excutive – usually an Honorary position. Chairpearson – Executive Officer Secretary – Executive Officer Treasure – Executive Officer


6.1 All Officers shall be elected at the Annual General Meeting of the club, from, and by, the members of the club upon showing of a valid club membership card.

6.2 All Executive Officers are elected for a period of 4 years.


7.1 The affairs of the club shall be controlled by a general committee comprising of the Excutive Officers of the club and other (12) members elected from, and by the full members of the club. The General Committee shall meet at agreed intervals and not less than 4 times per year.

7.2 The duties of the general committee shall be:

7.2.1 The control the affairs of the club on behalf of its members.

7.2.2 To keep accurate accounts of the finances of the club through the Treasurer. These should be available for reasonable inspection by the members and should audited before every Annual General Meeting. The club shall maintain a bank current account and the following officers shall be authorised to sign club cheques: two from the Chairperson, Treasurer, Secretary and Vice Chairman.

7.2.3 To co-opt additional members of the committee as the committee feels this is necessary.

7.2.4 To make decisions on the basis of a simple majority vote. In the case of equal votes the chairperson shall be entiled to a casting vote.

7.2.5 When elected a committee member stands for 3 seasons.

7.2.6 At least one third of the committee must seek re-election, each season.

7.2.7 Rule on attendance: Committee, Officers and Honorary positions – It is acceptable for apologies for attendance but after 3 meetings a letter will be sent asking if they are still interested in being part of the committee. But if their reason is due to personal circumstances and wish to remain on the committee we will honour their position. If there is no correspondence it will be deemed that they have given up their position.

7.2.8 The committee are empowered to close any portion of water for fishing competitions.

7.2.9 A quorum for a committee shall be 3 full members and 2 officers of the club.

7.2.10 committee members have to attend at least one work party a year, with all consideration given to those less able and not able to do physical work. Any committee member not attending at least one should be seen as a none active committee member and must stand down, to make room for more active people.


8.1 The Annual General Meeting of the club shall not be held later than the end of March each year. 21 clear days written notice shall be given to members of the Annual General Meeting by posting the notice on the club website. Members must advice the secretary in writing or email to of any business to be moved to the Annual General Meeting at least 14 days before a meeting. The secretary shall ciculate or give notice of the agenda for the meeting not less than 14 days before a meeting.

8.2 The business of the Annual General Meeting Shall be to:

8.2.1 Confirm the minutes of the previous Annual General Meetings held since the last Annual General Meeting.

8.2.2 Receive audited accounts for the year from the treasurer.
8.2.3 Elect the Officers of the club (i.e. President, Chairperson, Vice Chairperson, Secretary, Treasurer and other General Committee members and Match Secretary) as required.

8.2.4 Review Club subscription rates and agree them for the forthcoming year.

8.2.5 Transact such other business received in writing by the Secretary from Members [14] days prior to the meeting and included in the agenda.
8.3 Special General Meetings may be convened by the General Committee on receipt by the Secretary of a request in writing, from not less than [25] Full Members of the Club. At least
[21] days notice of the meeting shall be given.

8.4 Nomination of candidates for election of Officers shall be made at the Annual General Me eting. Nominations can only be made by Full Members and must be seconded by another full member.

8.5 At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by the Vice Chairperson of the Club or by a Full Member attending the meeting.

8.6 Decisions made at a General Meeting shall be by a two third majority of votes from those Full Members attending the meeting.

8.7 A quorum for a General Meeting shall be 2/3rd of present Full Members and 2 Officers of the Club including 1 from the Chairperson, Secretary and Treasurer.

8.8 Each Full Member of the Club shall be entitled to one vote at General Meetings.

8.9 Any proposals forwarded to the A.G.M can only be accepted and detached if the proposer is present.

8.10 All voting to be by a showing of a current membership card.


9.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.


10.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

10.2 If at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

10.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to some other voluntary organisation having objects


Download the Constitution (pdf)