Club Constitution



Ashton Keynes Angling Club Constitution.





1.1 The Club shall be called the Ashton Keynes Angling Club, hereafter to be referred to as “the

Club” and shall be affiliated to the Angling Trust/Fish Legal Governing Body.



2.1 The conservation of fish, preservation of fisheries and to promote and encourage the proper

enjoyment and welfare of the countryside.



3.1 The following are eligible for membership:

3.11 Membership of the Club shall be open to any person paying the relevant

subscription/joining fee as determined by the Annual General Meeting of the Club


3.2 There shall be [6] classes of membership available. These are:

3.2.1 Full Member

3.2.2 Junior Member, (16 years of age and under)

3.2.3 Senior Citizen Member

3.2.4 Complimentary Member

3.2.5 Honorary Life Member

3.2.6 Holiday Membership

3.3 Honorary and Life Memberships to be granted at the discretion of the committee.



4.1 Members of the Club whose conduct is inappropriate or who decline to abide by any of the

Rules may be expelled or suspended by a resolution passed at a meeting of the committee

where their entrance fee and subscriptions will be forfeited.

Members shall have the right to appeal in person to the committee with regard to any decision

affecting themselves, provided that notice of such appeal be submitted to the Secretary, in

writing, within [14] days of notification of the decision.



5.1 The Officers of the Club shall be as follows:

President – Non-Executive Officer – usually an Honorary position.

Vice President – Non-Executive Officer – usually an Honorary position.

Chairperson – Executive Officer

Secretary – Executive Officer

Treasurer – Executive Officer

Vice Chairman – Executive Officer



6.1 All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the

Members of the Club upon the showing of a valid club membership card.

6.2 All Executive Officers are elected for a period of [4] years.



7.1 The affairs of the Club shall be controlled by a General Committee comprising of the

Executive Officers of the Club and [12] other Members elected from, and by the Full

Members of the Club. The General Committee shall meet at agreed intervals and not less than

[4] times per year.

7.2 The duties of the General Committee shall be:

7.2.1 To control the affairs of the Club on behalf of the Members.

7.2.2 To keep accurate accounts of the finances of the Club through the Treasurer. These

should be available for reasonable inspection by the Members and should be audited

before every Annual General Meeting. The Club shall maintain a bank current account

and the following Officers shall be authorised to sign Club cheques: two from the

Chairperson; Treasurer, Secretary and Vice Chairperson.

7.2.3 To co-opt additional members of the Committee as the Committee feels this is necessary.

7.2.4 To make decisions on the basis of a simple majority vote. In the case of equal votes, the

Chairperson shall be entitled to a casting vote.

7.2.5 When elected a committee member then stands for [3] seasons.

7.2.6 At least one third of the Committee must seek re-election, each season.

7.2.7 Rule on attendance:- Prior apology counts as an attendance at meetings. [3] meetings

follow without either attendance or apology and the member is automatically deposed

from the Committee.

7.2.8 The Committee are empowered to close any portion of water for fishing competitions.

7.2.9 A quorum for a committee shall be [3] Full Members and [2] Officers of the Club.



8.1 The Annual General Meeting of the Club shall be held not later than the end of [March] each

year. [21] clear days written notice shall be given to Members of the Annual General Meeting

by posting the notice on the Club website. Members must advise the Secretary in writing of

any business to be moved at the Annual General Meeting at least [14] days before a meeting.

The Secretary shall circulate or give notice of the agenda for the meeting to Members not less

than [14] days before a meeting.

8.2 The business of the Annual General Meeting shall be to:

8.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meetings

held since the last Annual General Meeting.

8.2.2 Receive the audited accounts for the year from the Treasurer.

8.2.3 Elect the Officers of the Club (i.e. President; Chairperson; Vice Chairperson; Secretary;

Treasurer and other General Committee Members and Match Secretary) as required.

8.2.4 Review Club subscription rates and agree them for the forthcoming year.

8.2.5 Transact such other business received in writing by the Secretary from Members [14] days

prior to the meeting and included in the agenda.

8.3 Special General Meetings may be convened by the General Committee on receipt by the

Secretary of a request in writing, from not less than [25] Full Members of the Club. At least

[21] days notice of the meeting shall be given.

8.4 Nomination of candidates for election of Officers shall be made at the Annual General

Meeting. Nominations can only be made by Full Members and must be seconded by another

Full Member.

8.5 At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by the

Vice Chairperson of the Club or by a Full Member attending the meeting.

8.6 Decisions made at a General Meeting shall be by a two third majority of votes from those Full

Members attending the meeting.

8.7 A quorum for a General Meeting shall be [21] Full Members and [2] Officers of the Club

including [1] from the Chairperson; Secretary and Treasurer.

8.8 Each Full Member of the Club shall be entitled to one vote at General Meetings.

8.9 Any proposals forwarded to the A.G.M can only be accepted and detached if the proposer is


8.10 All voting to be by a showing of a current membership card.



9.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or

Special General Meeting, convened with the required written notice of the proposal. Any

alteration or amendment must be proposed by a Full Member of the Club and seconded by

another Full Member. Such alterations shall be passed if supported by not less than two-thirds

of those Full Members present at the meeting, assuming that a quorum has been achieved.



10.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the

Club, the Secretary shall immediately convene a Special General Meeting of the Club to be

held not less than one month thereafter to discuss and vote on the resolution.

10.2 If at that Special General Meeting, the resolution is carried by at least two-thirds of the Full

Members present at the meeting, the General Committee shall thereupon, or at such date as

shall have been specified in the resolution, proceed to realise the assets of the Club and

discharge all debts and liabilities of the Club.

10.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or

distributed amongst the Full Members of the Club, but shall be given or transferred to some

other voluntary organisation having objects similar to those of the Club, at the decision of the




Download the Constitution (pdf)